Visitor Management for AI Data Centers
Secure, audit-ready visitor access without slowing down 24/7 operations.
- Pre-approve and verify visitors
- Issue badges and streamline entry
- Real-time on-site roster and exportable logs
Pre-approval and time-limited access
Escort-only workflows when required
Identity verification and policy acknowledgements
Clear, exportable audit trails (who entered, when, why, and who approved)
Built for high-security facilities
AI and HPC data centers don’t run on walk-ins and paper logbooks. You need a visitor process that supports:
Common data center visitor workflows we support
Pre-register customer contacts, verify their identities upon arrival, issue badges, and maintain a live on-site roster.
Route visitors through the required steps (safety rules, data center policies, and NDAs), capture their signatures, and notify the relevant host or security group.
Provide consistent check-in steps and pull the necessary reporting to show exactly who accessed the site and when.
Capture delivery details, notify recipients, and keep a clear chain of entry events at the front desk or gatehouse.
Use self-service kiosks or tablets to keep a reliable check-in when staff coverage is limited — with instant host/security notifications.
What you get with friendlyway Visitor Management
Plan every step, including invitations, pre-registration forms, QR/PIN sign-in, approval flows, and visitor categories (customer, contractor, auditor, delivery).
Verify visitor identity at check-in and apply rules based on visitor type, site, and schedule.
Replace clipboards with digital agreements, media-based instructions, and electronic signatures, creating consistent, auditable records.
Print branded visitor badges, issue RFID cards automatically, and support badge collection at check-out.
Connect visitor status to physical access workflows (including turnstiles, barriers, gates, and locks) to ensure automated, consistent entry.
Know who’s expected and who’s on-site. Export visit logs and reports to support audits, investigations, and safety workflows.
Give security and operations teams one system to pre-approve, verify, badge, and maintain a real-time roster of everyone on site.
How it works (a typical data center visit)
Send an invite, collect required information, and complete pre-visit checks.
The visitor checks in via a kiosk/tablet using a QR code or PIN and completes identity verification steps.
Present NDAs, site rules, or safety briefings and capture e-signature.
A badge or an RFID card is printed for the corresponding visitor type, matching their restrictions.
Instant notifications via chat/email ensure that escorts and approvals happen fast.
Collect badges, close the visit, and keep audit-ready records.
Integrations that matter in AI data centers
Connect visitor workflows to SSO, access control, ID verification, badge printing, and security notifications to ensure consistent entry across all sites.
Hardware options (lobby, gatehouse, secured entrances)
Use your existing devices or deploy commercial-grade friendlyway kiosks designed for reliable self-service check-in.
Live demo and product consultation
Get a tailored walkthrough for your entrances and access-control stack.
Frequently asked questions
Can we run friendlyway on-premises?
Yes. friendlyway supports both cloud and on-premises deployment models.
Does it integrate with our access control system?
friendlyway supports a wide range of access control and security systems, and can design an integration plan for your entrances and policies.
Can we capture NDAs and site rules during the check-in process?
Yes — present digital agreements and capture electronic signatures within the workflow.
What identity verification options are available?
You can integrate ID verification solutions (e.g., document scanning) and configure workflows by visitor type.
Can we issue Wi-Fi access securely?
Yes, time-bound guest Wi-Fi vouchers can be generated through supported integrations and logged for security.